Category 02 · 3 apps

Finance

Double-entry bookkeeping underneath the trading, rather than a reporting layer bolted on top.

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The WorkSuite Finance overview, showing revenue, cost of sales, gross profit and net profit — Finance. Revenue, cost of sales, gross and net profit for the year — and, above them, a plain warning when the ledger balances but something still needs attention.

Accounting

The books: chart of accounts, journals, periods, reconciliation and reporting — 24 distinct permissions.

finance

Chart of accounts, maintained per company
Write, post, approve and reverse journals
Lock and reopen accounting periods
Import bank statements and lock a reconciliation
Budgets, and a cash-flow forecast with a settable horizon
Financial and cash-flow overviews, consolidated across companies
Reports exported, printed, shared by link, or opened down to the transactions behind them

Invoicing

Invoices, payments and the money owed.

billing

Create, edit and issue invoices to customers
Record payments and allocate them across invoices
Credit notes and refunds
Recurring billing profiles
Taxes and rates under a separate permission

Expenses

What staff spend, what it is charged to, and who agreed to it.

expense

Submit and track your own expenses
Claims routed to an approver who decides them
Reimburse, settle advances and record payment
Cost centres, cards, petty cash and categories
Policies, budgets, approval rules and rates per organization
Consolidated spending across every organization

How the money ties together

An order reserves stock and can raise its own invoice; the invoice records a payment, which allocates against it. Postings reach the ledger through one path, so the books balance. Payroll and expenses post to the same accounts as trading, and each company keeps its own books — consolidation is a permission.

The WorkSuite expense dashboard, showing spending by month and by category — Expenses. What the organization spent this financial year, what is waiting on you, what is owed to you — and the card transactions nobody has explained.

Corporate card transactions imported from a statement and matched against claims — Corporate cards. Statements imported from a CSV and matched against claims, so an unmatched line is visible instead of quietly absorbed.

Team expense claims listed with status, category and amount — Team expenses. Claims routed to you for approval, with the receipt, the category and who is waiting.

See finance running

The demo installation has representative data in every app, so you can follow a record from one end of the suite to the other.

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